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Privacy Policy

1. Introduction

ScholarsClub (“we,” “our,” or “us”) is committed to protecting the privacy and security of your personal data. This policy outlines how we collect, use, and safeguard your information when you visit  www.scholarsclub.co.uk.

2. The Data We Collect

We collect information that allows us to provide a seamless learning experience:

  • Identity Data: Name, username, and professional title.
  • Contact Data: Email address, billing address, and telephone number.
  • Financial Data: Payment card details (processed securely via third-party processors like Stripe or PayPal; we do not store full card numbers).
  • Technical Data: IP address, login data, browser type, and time zone settings.
  • Usage Data: Information about how you use our website, including course progress, quiz results, and time spent on lessons.

3. How We Use Your Data (Legal Basis)

Under GDPR, we only use your data when the law allows us to. Most commonly:

  • Performance of a Contract: To register you as a student and deliver course content.
  • Legitimate Interests: To improve our website, prevent fraud, and provide customer support.
  • Consent: To send you marketing communications (which you can opt out of at any time).
  • Legal Obligation: To comply with UK tax laws (keeping records of transactions).

4. Data Sharing and International Transfers

We have implemented robust security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way. Access to your personal data is limited to employees and partners who have a business “need to know.”

5. Data Security

We do not sell your data. We only share data with trusted third parties necessary for our operations:

  • Service Providers: Cloud hosting (e.g., AWS, Cloudflare), email delivery services (e.g., Mailchimp, MailerLite), and payment gateways.
  • Compliance: If required by law or to protect our legal rights.
  • International Transfers: If we transfer data outside the UK/EEA, we ensure similar protection by using standard contractual clauses approved by the Information Commissioner’s Office (ICO).

6. Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

7. Your Legal Rights

Under the UK GDPR, you have the following rights:

  • Access: Request a copy of the personal data we hold about you.
  • Correction: Request that we fix any inaccurate data.
  • Erasure: Request that we delete your data (“the right to be forgotten”).
  • Object/Restrict: Object to the processing of your data for marketing.
  • Data Portability: Request the transfer of your data to another service.

8. Cookies

Our website uses cookies to distinguish you from other users and track your learning progress. You can set your browser to refuse cookies, but some parts of the platform may not function properly.

9. Contact Us

If you have any questions about this policy or our privacy practices, please contact our Data Protection Officer at:

Email: [email protected]

Effective Date: 01 Jan, 2026                                                                                  Data Controller: ScholarsClub Limited